General Services

Veranstaltung in Industriehalle

 

Scientific Events – The Ultimate Discipline

 

Through panel discussions, conferences, presentations, and seminars, an institution, such as KIT, can fully reveal its potential. It is here where opinions and facts are exchanged and where new approaches to research are developed.

 

Meetings and conferences have become important economic factors offering good perspectives for the future. They are platforms for knowledge transfer and the exchange of experience. It is here, where the scientific community meets. The Trade Fair, Convention, Event Team takes care of the registration of participants, organizes conference dinners and accompanying exhibitions, and is ready to render many more services. 

 

 

Public Events – Fostering Open Dialog

A university always is geographically and structurally linked with the city and environment in which it is located. KIT is actively engaged in an open dialog with the citizens of Karlsruhe and the region. The interested public profits from the know-how on the campus.

The KIT is no ivory tower. Scientists and students communicate the contents of research and academic education to the public.

Several events have been designed to foster communication between the public and KIT. The Open Day attracts about 35,000 visitors. More than 500 representatives of politics, industry, and science meet at KIT’s Annual Celebration. The ZAK | Centre for Cultural and General Studies organizes events on current sociopolitical topics, to which renowned speakers are invited. The same holds for the series of popular scientific presentations “KIT im Rathaus” (KIT at the city hall).

 

 

Events – Making People Meet

Academic celebrations, ceremonies, events for employees, sports events, and many other internal and external meetings need planning and professional execution. Work of KIT as a big scientific institution requires professional exchange. We prepare meetings of the Presidential Committee and commemorative ceremonies with the same care as reviews, exhibitions, or the welcome event for beginning students. The Trade Fair, Convention, Event Team is in charge of these tasks. 

 

 

What We Do for You (chargeable services) 

  • Search for appropriate event locations within and outside of KIT
  • Permits
  • Booking of artists
  • Participants management (german)
  • Planning and organization
  • Requesting offers
  • Search for service companies (agencies, furnishing, equipment, and decoration companies, stages, sound, lighting, interpreting technology, mobile toilet facilities, projection equipment, seating, furniture, poster walls)

 

Event Execution

  • Catering
  • Signage and guiding system
  • Banners and flags
  • Conference folders
  • Name badges
  • Coordination of the infrastructure services required (security, power/water, parking lots)
  • Coordination of reconstruction work
  • Transportation services

 

Hospitality and Accommodation

  • Transfer services
  • Hotel reservations
  • Individual hotel booking for small numbers of guests